Privacy Policy

1. Who we are

City Employment Law is an employment tribunal defence and prevention law practice operating throughout the United Kingdom. We are the data controller responsible for any personal data you provide to us through this website.

If you have any questions about this policy or how we handle your data, please contact us at etd@etdefence.co.uk.

2. What data we collect

We may collect the following personal data when you use our website or submit an enquiry or booking request:

• Your name and contact details, including email address and phone number
• Your company or organisation name
• Your postal address
• Details of the matter you are enquiring about
• Any other information you choose to provide in a message or form submission

We do not collect any special category personal data through our website forms unless you voluntarily include it in a free-text field.

3. How we use your data

We use the personal data you provide to:

• Respond to your enquiry or booking request
• Provide legal advice and services where you engage us
• Comply with our legal and regulatory obligations
• Maintain records of our communications and instructions

We will not use your personal data for unsolicited marketing purposes and we will not sell or share your data with third parties for their own marketing use.

4. Legal basis for processing

We process your personal data on the following legal bases under UK GDPR:

• Consent — where you have ticked the consent box on our booking or enquiry form
• Legitimate interests — to respond to your enquiry and communicate with you about the services you have requested
• Legal obligation — where we are required to retain or process data to comply with applicable law

5. How long we keep your data

If you submit an enquiry but do not proceed to instruct us, we will retain your contact details for a reasonable period to manage that enquiry and then securely delete them.

If you become a client, we retain your personal data for as long as required by our professional obligations and applicable law, typically a minimum of six years from the end of the matter.

6. Third-party services

Our booking form is powered by Microsoft Forms, which is subject to Microsoft's own privacy policy. By submitting the booking form, your data is processed by Microsoft on our behalf. We encourage you to review Microsoft's Privacy Statement.

Our website is hosted on third-party hosting infrastructure. Standard server logs may be collected by our hosting provider but are not used to identify individual users.

7. Your rights

Under UK GDPR, you have the following rights in relation to your personal data:

• The right to access the personal data we hold about you
• The right to request correction of inaccurate data
• The right to request erasure of your data where we no longer have a lawful basis to retain it
• The right to withdraw consent at any time where processing is based on consent
• The right to object to processing based on legitimate interests
• The right to lodge a complaint with the Information Commissioner's Office (ICO)

To exercise any of these rights, please contact us at etd@etdefence.co.uk.

8. Cookies

This website uses only essential functionality and does not deploy tracking or advertising cookies. Third-party embedded services such as Microsoft Forms may set their own cookies, which are governed by those providers' own policies.

9. Changes to this policy

We may update this Privacy Policy from time to time. Any changes will be published on this page with an updated date. We encourage you to review this page periodically.

10. Contact us

If you have any questions about this Privacy Policy or wish to exercise any of your data rights, please contact us:

etd@etdefence.co.uk